Notion outline (source of truth)

How a Task is Created

4-stage creation flow with 5 AI processing capabilities

Visual of the creation paths through the 4-stage flow defined in §7.1. AI is treated as a first-class actor with five distinct processing capabilities — message classifier, conversation watcher, signal monitor, scheduled query, agent mode. The flow runs left to right: Signal → AI processing → Suggestion → Approval gate → Canonical task.

A Creation Flow — 4 Stages
TASK CREATION — 4-STAGE FLOW
Signals
All shown signals are event-driven (push). Schedule-driven (§5) fires from timers — see "Scheduled query" in the next lane.
Client message
Client-driven (§3.1)
External signal
World-driven (§3.2)
Trip / state change
Trip lifecycle (§3.3)
Ops prompts agent
Any bucket (agent mode)
Ops spots something
Any bucket (manual)
AI processing
Per-message classifier
Conversation watcher
Signal monitor
Scheduled query
Schedule-driven (§5, timer-fired)
Agent mode
Suggestions
Suggestion
Draft, awaiting approval
Approval gate
×
Auto-approval?
above threshold
×
Human review
approve · edit · reject
Canonical task
Task on board
Dismissed

Reading the diagram

  • • Signals (left) enter AI processing — five processors handle different signal types (one signal can feed more than one processor; one processor can correlate multiple signals into one suggestion)
  • • Each processor produces a Suggestion — a draft task, not yet canonical
  • • The Approval gate decides: auto-approve (above confidence threshold for the origin / routing tier) or route to human review
  • • Approved suggestions become Canonical tasks (live on the board); rejected ones are dismissed
  • • Manual creation (dotted line) bypasses Signal / Suggestion / Approval gate entirely — operators creating tasks directly land them as Canonical
  • • Agent mode is a hybrid — when invoked it can produce both AI sub-tasks (which travel the 4-stage flow) and human sub-tasks (which emerge directly as Canonical tasks routed to the appropriate operator)
BPMN Notation
Start event (trigger)
End event
Manual task (human)
Service task (AI capability)
Exclusive gateway (XOR)